How to add and delete contacts in QQ Mail

These days, almost everyone on earth has an email address, and many people have more than one. With all the different people in our lives – friends, family, coworkers, etc. – it’s impossible to keep track of all of those email addresses by memory. And the thought of trying to organize everything into a paper address book is overwhelming just thinking about it. Luckily, most email services, including QQ Mail, let you save and organize your contacts quickly and easily.

In this post, we’ll walk you through the process of adding and deleting contacts in your QQ Mail account. The qqmail service has a couple different ways to add new contacts, including really convenient tools to import all of your contacts from another email account. We’ll look at all of the options so you can use the one that’s best for you.

How to add contacts in QQ Mail

First, make sure you are logged into your qqmail account so that you’re looking at your inbox. If you aren’t sure how to sign in, refer to our post of signing in and out of QQ Mail before proceeding.

Once you are looking at your inbox, you will go to the “Contacts” section of your account by clicking on the link that says “Contacts” in the left sidebar.

From here, you have three different ways to add new contacts in QQ Mail: adding manually one at a time, importing from a mobile device, and importing from another email account.

How to add contacts manually one at a time in QQ Mail

If you just need to add a couple people into your email contacts and you have their information handy, you can add a new contact manually. It’s very easy to do. On the Contacts page, near the top of the screen there is a blue button with a big “plus” sign on it. This is the “add new contact” button.

Note: if you have an empty contacts folder, like I do, you will also see a link that says, “No contacts. Add one.” This will do the same thing as the “+” button.

This will open up a fairly self-explanatory form for you to enter in the new contact’s information. You don’t have to fill in every field. If you don’t know or don’t need someone’s phone number, for example, that’s okay. But since this is your email contacts book, it’s best to have an email address for everyone you add.

After you enter in all the information you want (I would recommend at least their name and email address), click on the “Save” button at the top of the screen.

You will be taken back to the main qqmail Contacts page, and you should get a little green notification that says “Saved successfully”. Also, the new contact you just added should appear in the list now.

How to add contacts in QQ Mail from a mobile device

Back on the main Contacts page, next to the “+” sign to add a new contact manually (as discussed in the previous section), there is a little gray icon that looks like a mobile phone. This is the “import contacts from a mobile device” button.

Now, here’s the thing about this button. When I tried it, I got a popup window that presumably would have had some sort of verification to send the contacts from my phone into qqmail. Except in that popup, it said the page no longer existed. So I’m not sure if QQ Mail no longer supports this (which seems unlikely), or maybe the English version is just out of date. If you use the QQ mobile app, you might have better luck with his.

It’s also entirely possible that in the time that passes between when I tried to do this, and when you try to do this, it will have been fixed. It could work perfectly fine for you.

If the mobile import doesn’t work, there is a way to get around it – sort of. It involves using the “import from another email account” tool. My thinking here is that if your primary email service is already synced to your mobile device (which is common with Gmail/Android, Outlook/Windows Phone, etc.), then importing from your email is indirectly importing from your mobile device. We’ll look at that in the next section.

How to import contacts in QQ Mail from another email account

If you use some other email service as your primary account, you can most likely import all your email contacts from that account into qqmail. Not every email platform is available to do this, but most of the big ones are.

To get started, go back to the main Contacts page, and go to the third button at the top of the screen. It says “Tools”, with a little arrow pointing down. Click on it.

This will open a drop-down menu of different tools you can use to import contacts. The first option in the list can be used if you have another qqmail email account that you want to import contacts from. The second option lets you import from other email services. The third one lets you import contacts from a file, which I imagine would work with a spreadsheet in Excel.

For the purposes of this tutorial, let’s click on the “Import contacts from other mailboxes”.

Clicking on that option will create a little popup where you will enter the information of the email account you want to import from.

It’s a good idea to double check whether your email platform is supported here. To do that, click on the little arrows next to the email domain “@163.com”. Hotmail, Gmail, and Yahoo email addresses are supported.

Just select the correct email domain, and make sure you don’t get mixed up by selecting “@yahoo.cn” instead of “@yahoo.com”, for example. Then, enter your email address and the password for that other account. Finally, make sure that the “Import to:” field is set to “Contacts”, and click “OK”.

The import process could take a few minutes depending on your connection and how many contacts you have. If it doesn’t work for some reason, I would recommend checking the settings in your other email account. There might be an option there to export your contacts. If so, you would just enter your qqmail email address and password to send the address book over.

How to edit and delete contacts

When you are looking at the main Contacts page, the top of the screen will normally display those three buttons we talked about in previous sections of this post: the “+” button, the “mobile” button, and “tools”.

However, if you mark the checkbox next to any contact in the list, a new set of buttons will appear: “compose”, “delete”, “add to group”, and “merge”. The blue button with the “X” looks like it would mean delete, but it actually means “unselect”.

Note: if you only have one contact selected, the “merge” button will be grayed out. You need to have two or more contacts selected in order to merge them into one.

If you want to edit a contact, to add additional information or fix a mistake, you won’t click on any of these buttons. Just click on the contact itself, and you’ll be taken to another page with the option to edit.

Deleting a contact in QQMail is simple. Just select the contact by marking the checkbox, and click the “Delete” button.

Then, click “OK” to confirm you want to delete them.

You’ll get a notification that says “Deleted successfully”, and you will see that the contact is no longer in your list.

Now you know all the different ways to add contacts in QQ Mail, and also how to delete contacts. Managing groups of contacts is beyond the scope of today’s post. We’ll cover it later when we talk about tips and tricks in QQ Mail.

Make sure to check out our next post on saving important messages in QQMail.

 

How to create a new folder in QQMail

Folders are one of the simplest and most intuitive ways to keep your email inbox nice and organized. The ability to create and manage folders is a basic function in modern email platforms, including QQ Mail. The good news is, QQ Mail makes it extremely easy to create new folders to organize your different categories of email, and managing those folders is pretty simple too.

In this tutorial, I’ll walk you through all the different ways you can create a new folder in QQMail so you can pick the one you like best. And at the end, I’ll also give you a quick look at how to manage the folders you’ve created.

For this post, I’m going to assume you already have created your qqmail account and know how to sign in and out of it. If not, make sure you check out those tutorials first. Here, we’re going to start with the main view of the QQ Mail inbox, like this:

How to create a new folder in qqmail – the easy way

The first way I’m going to show you to make a folder in QQ邮箱 is my favorite, and I think it will be your favorite too because it’s incredibly easy to do.

Up at the top of your mailbox (but not the top of the screen), there are several different buttons. The button on the far right says “Move to…”. You can use this button to quickly and easily create a new folder in qqmail, and despite the wording of the button, you don’t have to have a message selected for it to work. So, start by clicking on the “Move to…” button.

Doing this will open a drop-down menu with all the folders that are currently in your account. At the bottom, there is the option to move to a “New folder…”. Click on this last option.

Now, you’ll get a popup box where you will type in the name of the new folder you want to make. It can be whatever you want – it just depends on what you intend to put in the folder. I always like to have a separate folder for receipts from online shopping, so I’m going to call my new folder “Receipts”.

Once you’re satisfied with the name of the folder, click “OK” to create it. And don’t worry – you can edit the name later if you change your mind.

You should get a temporary notification at the top of the screen letting you know that your folder was successfully created.

Now, your folder will appear in the left sidebar of your QQ Mail inbox. Look for the tab that says “My Folders”, and you should see that it has a plus sign next to it, which means you can click to expand it.

When you click on “My Folders”, it will unfold the list of all the folders that you have created. As you can see, my new “Receipts” folder is there, right where it should be.

How to create a folder in qqmail from a message

If you have a specific message that you want to move into a new folder right away, you can create the folder and move the message all in one fell swoop. You can do this from your inbox view or while reading the message, whichever is more convenient.

For example, if I’m checking my inbox and I see an email that I want to move into a new folder without even opening it, here’s what I do:

  1. Check the box next to the message you want to move.
  2. Click on the same “Move to…” button from the first method.
  3. Select “New folder…” just like before.

Alternatively, if you’re reading the email when you decide you want to move it to a new folder, all you have to do is click on the same “Move to…” button at the top of the mailbox, and select “New folder…”.

However you do it, you’ll get that same popup asking you to name the new folder. Just type in the name you want, and click “OK”.

If you create the new folder from a message using either of these two methods, your notification will be different from the “easy way”. You should get a notification saying “Message moved successfully”. That, of course, means that the folder was also created successfully.

How to create a folder in qqmail from settings

The last way you can create a new email folder in QQ Mail is through your mail settings. This is also how you can access all of your created folders in case you need to change or delete them.

First, go up to the top of the screen next to where your qq email address appears, and click on the “Settings” link.

This will take you to the general tab of your mailbox settings. To create a folder, you need to go to the tab called “Folders and Labels”.

The main view here is the system folders, which are the ones that came with your account and which you can’t change (e.g. Inbox, Trash, etc.). To create a new folder, you want to click on the button that says “My Folders”.

Here, you have a blue “New Folder” button to click, and the rest of the process is the same as before: name the folder, and click “OK”. Note that this tab also contains the two folders that I created in this tutorial (“Receipts” using the easy way, and “New folder” from a message). If you ever need to change the name of a folder, empty it, or delete it completely, you can do that here too (as indicated by the star).

So, as you can see, creating a new folder in your QQMail email is very easy to do, and you have several options depending on the situation and your preferences.

If you have other email accounts on other platforms and want to consolidate everything in one place with QQMail or your other email account, don’t miss our next tutorial on how to set up mail forwarding in qqmail.

How to send a message, file, image or video in QQ Mail

Once you know how to log in and out of your QQ mail account, the next step is to learn how to use its basic functions: sending an email message, and how to attach different types of files.

QQ mail has a very clean interface that makes all of this very simple. In this post, we’ll walk you through each of these processes step by step. First, start by logging into your qqmail so that you are looking at your inbox, and we’ll go from there.

How to send an email in qqmail

First, let’s learn how to send a basic email in qqmail. Look over to the left menu bar in your QQ mailbox. At the very top, there should be a button to “Compose” a new email message, with a little picture of a pencil and notepad next to it. Click on “Compose”.

This will take you to the page where you will write your new email and indicate who you want to send it to.

The first field that you can fill in on this page is the “To” field, which is who will be receiving your email. Type in the email address of the recipient or recipients into this top box.

Next, you can enter a subject so the recipient knows what the message is about before they open it. This isn’t required, but it is recommended for good email etiquette.

One cute thing about QQ邮箱 is you are able to change the color of the text in the subject line. Now, I imagine this color will only show up to people who are also using QQ Mail, but if you want to give it a try, just like on the tiny color palette on the right-hand side of the subject line. You can choose from orange, green, purple, or the default color, black.

I went ahead and chose purple. Isn’t that cute?

Now, you can go ahead and write the body of your email in the big box labeled “Content”. This part is up to you, and you can say whatever you want or need to say to your contact. Of course, your email will be written with a different tone depending on whether you’re writing to your boss or buddy from college, but good email etiquette is good in any situation (e.g. don’t overuse all-caps – it looks like you’re shouting).

When you are satisfied with your message, all you have to do is click on the “Send” button. There is one at the top of the page and another one at the bottom, and you can use either one.

And that’s it! That’s all it takes to send a basic email in QQ Mail.

Read on to learn how to attach files, pictures, and videos to your email messages.

How to attach a file or image in qqmail

If you want to send a file to the recipient of your email, qqmail has a very simple way to do that. First, let’s rewind to the part where you had already indicated who will be receiving the email, the subject, and composed the body of the email.

Now, to attach any type of file that’s less than 50 Mb, all you have to do is click on the link that says “Attach files” next to a small paperclip icon. 50 Mb is big enough to accommodate most text documents, like Word doc or PDF, as well as small or low-quality image files.

This will open up your computer’s file explorer, where you will need to browse for the file you want. Where you go here will depend on where you saved the file you are going to attach. If you aren’t sure, good places to check are “Desktop” and “Documents”. When you find it, click to select, and then click “Open” in the file explorer to attach it to your email. You’ll know that the attachment is there because right above the “Content” of your email, there will be a tiny paperclip with the name of the file you attached.

You can use this exact process to attach an image or picture to your QQ Mail email. Watch how I will click “Attach file”, and browse for the desired image in my file explorer.

Now, you can see that my image is attached.

There is another way to attach a file or picture to your message in qqmail that is helpful if you have your file on the desktop, or if you don’t know exactly where on the computer the file is but you have it open in an explorer window. For files that you just downloaded from the internet, this could be a good option. Basically, you’re just going to “drag and drop”.

Click and drag the file or picture you want into the body of the email, and then release the mouse to attach it.

Tadaa! As you can see, the file is uploading and will be attached and ready to send in just a few seconds.

How to attach a video in qqmail

Video files tend to be on the large side, and some email programs aren’t able to send them as normal attachments. QQMail has the ability to send some video files the normal way, but it also has a special option for large attachments.

For example, I have this video file on my desktop that I want to attach to my message. I’m going to drag and drop it just like before.

And when I do, this message pops up saying that my attachment is over 20 Mb. QQMail recommends sending this as a large attachment, although since it’s under 50 Mb, you can still send it normally. If you send it as a large attachment, it will be stored temporarily so your recipient can download it, and then it will be removed so it doesn’t waste space in your email.

If your video file is larger than 50 Mb, you’ll have to send it this special way and won’t have the option to send as a normal attachment.

After you’ve attached whatever files you want, all you have to do is click the “Send” button and your email will be on its way to the recipients you indicated.

Overall, sending messages and file attachments in QQ Mail isn’t very different from most other email platforms. Once you’ve done it a couple times and get the hang of it, it will be a piece of cake and you won’t even have to think about what you’re doing anymore.

What is QQ Mail and what is it for?

Most people in North America and Europe have never heard of QQ Mail, yet it’s one of the biggest email services in the entire world, comparable to Yahoo, and its associated social network QZone is second only to Facebook in terms of the number of active registered users. How can this be?

qq-mail-penguin

The answer, in one word, is: China. Because so many websites that we take for granted here are blocked in China, they have no choice but to develop alternatives that are permitted by the government. QQ Mail or qqmail is the country’s most popular free email platform, and considering China’s sizeable population, that allows it to rank alongside major services like Yahoo and Gmail.

But qqmail isn’t just for people living in China – it’s become quite popular in countries like Japan and Korea, and as more and more businesses in Europe and North America begin to work with companies based in these Asian countries, it’s becoming increasingly clear that having a qqmail account makes these interactions much easier. Basically, anyone who routinely is in contact with people in China would benefit from a free qqmail account, whether it’s for school, business, or any other reason. Even if you’re just interested in meeting new people in China because you’re trying to learn Mandarin, for example, getting a qqmail email address is a great first step to being able to reach people there.

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How does QQ Mail work?

QQ Mail has a very simple interface, but it essentially works exactly the same as any other free email service like Yahoo, Gmail or Outlook. When you register for an email address, you’ll get a familiar-looking inbox with the ability to add contacts, send and receive messages, create email groups and send group messages, etc.

Although it is a very modern email service, it’s almost reminiscent of the old AOL or MSN accounts in that your qqmail email is automatically a username for QQ’s instant messenger. The difference being that, unlike your old AOL account, qqmail has options for voice and video chat, and pretty much everything else you would expect from an advanced email platform these days.

qqmail-email-screen

What are the benefits of a QQ Mail account?

QQ is a whole lot more than email. If you’ve heard of the Chinese company Tencent, basically everything they own and operate falls under the QQ umbrella, either directly or indirectly. The QQ ID or account number that makes up your qqmail email address can also be used to access almost any other part of the Tencent/QQ universe.

Now, some of these features aren’t going to be practical for a majority of users outside of China because some are only offered in Chinese. But if you’re committed to the idea, you can use an automatic translator extension in a browser like Google Chrome and survive just fine. This would be helpful if you’re interested in connecting with people on QZone, China’s Facebook equivalent.

A relatively new feature that proves QQ邮箱 is aware of its own global expansion is automatic translation of instant messages. For anyone doing business in China who doesn’t speak Chinese, this may very well be the best part about having a qqmail account.

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QQ Mail and WeChat messenger

Something that everyone can enjoy, however, is linking a QQ ID to the messaging app WeChat. If you aren’t already using WeChat, it’s also owned by Tencent and pretty similar to other apps you might be familiar with, like LINE or WhatsApp, at least for users outside of China (there are about a million and one things you can do on WeChat inside China that you can’t do outside the country).

There are some people who are interested in signing up with WeChat, but don’t want to have their mobile phone number linked to the account for whatever reason. While the exact requirements to sign up for WeChat do change from time to time, if there’s ever any way to get around the phone number requirement, it will be with a QQ Mail ID number.

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Signing up for QQ Mail can be a little tricky for users outside of China, so make sure you check out our post on how to create a qqmail account.